HM Passport Office Backlogs

(Urgent Question): To ask the Home Secretary to make a statement about delays at HM Passport Office.

Prior to the pandemic, HM Passport Office routinely processed approximately 7 million passports each year. Over the last two years the necessary restrictions on international travel meant only 4 million people applied for a British passport in 2020 and 5 million in 2021. This left about 5 million unrenewed passports.

In 2022 many of the customers who delayed their application are returning. We expect this year to deal with 9.5 million British passport applications and have been planning for this. Throughout the pandemic, HM Passport Office prepared to serve an unprecedented number of customers. Alongside technical solutions, staffing numbers have been increased by 500 since last April and we are in the process of recruiting a further 700. These preparations ensured passport applications could be processed in record numbers, last month seeing the highest total for any month on record, with HM Passport Office completing the processing of over 1 million applications, 13% higher than the previous record output.

Inevitably, however, faced with this level of demand applications will take longer. Consequently, in April 2021 guidance was changed to clearly advise customers to allow up to 10 weeks to get their passport, in recognition that a surge would arrive as international travel returned. The vast majority of applications continue to be processed within 10 weeks; in fact, over 90% of applications were issued within 6 weeks between January and March 2022, despite the much-increased demand. HM Passport Office also provides an expedited service where an application from the UK has been with it for longer than 10 weeks; 42 applications have been expedited under these criteria since 31 March.

With greater volumes of applications which are in the system for longer, levels of customer contact have inevitably risen. We recognise that difficulties in contacting HM Passport Office will cause concern for those wanting assurances about their applications. In response, the provider of the passport advice line, Teleperformance, has been urgently tasked to add additional staff as its current performance is unacceptable.

From listening to the Minister we would think that actually everything is all right, but my constituents fear their honeymoon may now be wrecked because their passports have not arrived even though they applied in plenty of time, and we have had cases of people cancelling jobs, parents trying to get a holiday for a sick child waiting since January, and huge and long delays by the Passport Office and the contractor, TNT. The message today on the one-week fast-track service is “System busy, please try again later”, and the online premium service has no appointments anywhere in the country. So people cannot get urgent travel such as to go to funerals or to urgent events.

The Minister has said more passports are being processed, which is clearly welcome, but it is not enough. The increase in demand this year was totally predictable. In 2020 and 2021, the Home Office was asked what it was doing to plan, but people are already losing holidays, trips to see loved ones and thousands of pounds that they have spent in good faith because of the lack of planning at the Passport Office and at the Home Office, which is in danger of becoming a “Stay-at-Home Office” instead for people this summer. So what grip does the Minister have on this? Is it going to get better or worse over the next two months? How many passports have already been delayed by longer than the 10-week wait, and how many does the Minister think will be delayed by more than 10 weeks over the next month or two?

On staffing, what is the percentage increase compared with before the pandemic? Is it true that the Minister tried to recruit 1,700 staff and got only 500? When will the fast-track services be reopened? What is his advice to a family who are planning to go on holiday in 10 weeks’ time, in July? Do they have any chance of getting their passport, or should they be trying to cancel right now? The problem is that there is a pattern here: delays in the Passport Office, in Ukraine visas, and in basic asylum cases. The Prime Minister said that the answer may be to privatise the Passport Office, but why do Home Office Ministers not just get a grip instead?

It is quite interesting to hear all the claims of how predictable all this was. I am struggling to remember the number of times anyone on the shadow Front Bench predicted any of this over the last year or two. I welcome their recently found interest in the Passport Office.

To give some numbers, as of 1 April, there are over 4,000 staff in passport-production roles and, as I say, we are in the process of recruiting another 700. I would also make the point again that 90% of applications were completed within six weeks, and the service standard is 10 weeks. My advice to anyone who is looking to go on holiday this summer is exactly what I said the other day: get an application in now.

We are making a range of efforts. Staff are working weekends; overtime is being incentivised. We are certainly confident that we will not need to change the 10-week target, but as I have said, this is a record level of demand and a record output, far in excess of what we have seen before. We will expedite the applications of those who have compelling and compassionate reasons to travel, such as funerals or family ill health.

We know there are challenges. The teams are working hard to deal with them. [Interruption.] I hear comments about staying at home, but I have not heard a great deal of support from the Labour party for the work of the Minister for Government Efficiency in getting people back into the office, but I am sure that he will welcome the comments we have just heard.

As we see on so many occasions, we are hearing lots of complaints from the Opposition but we are not hearing any solutions or plans. Having just heard from Captain Hindsight, it is no surprise that we are now hearing from Lieutenant Rearview.

My constituent, Mr Neil Jones, made an application for a passport at the end of February for his holiday, for which he is due to depart at the end of May. He sent his passport by ordinary pre-paid post—not by recorded delivery, unfortunately—and he was told by the Passport Office that it had never arrived. He then made a further application with a lost passport form, which has not been dealt with. He finds it almost impossible to speak to any representatives of the Passport Office, and he is under considerable stress as a consequence.

My hon. Friend says that the Passport Office is doing its best and that he recognises the difficulties, but I heard this morning that the Prime Minister has threatened the Passport Office with privatisation. May I suggest to my hon. Friend that he should not shy away from that? If the work can be done more efficiently by the private sector, for goodness’ sake, enlist the private sector.

Just to be clear, a range of private contractors are already involved in the passport process. The bit that is not undertaken by a private contractor is the decision itself. The customer advice line is run by Teleperformance, a private company. As I have already described, its performance is unacceptable and we are engaged with it.

There is already quite extensive use of the private sector in the process. To be fair, Thales and others have stepped up in the record output that we now require, which is far beyond what would have been expected in a month two or three years ago. The private sector is already being used in the vast majority of the processes in the Passport Office.

Like many other Members, I have constituents and family members who have lost a lot of money and had to cancel plans because of the passport delays. I share the concerns for those people, but I want to talk about the workers who, yet again, are about to be blamed.

It is a thankless task to work for a Government agency at the best of times but—worse—they are now being blamed for the Government’s failings. Could it be that they are under-resourced, understaffed and suffering from stress from the pressure to do more faster? In Glasgow, many passport staff were forced into further stress when they were redeployed to process universal credit claims with just five days’ training when it would normally be six weeks’ training. Could that be part of the reason for the backlog? It is certainly another source of stress for them.

Those same workers face the public’s understandable anger, but it is being directed at the wrong place. The Government are throwing them to the wolves: Ministers are leaving notes on desks suggesting workers should work a little harder—and that from a Minister who is known to lie down on the Benches in this place when he is supposed to be at work—and, although I do not have the exact quote, the Prime Minister said something like, “If they don’t sort out this backlog, I will privatise the Boris out of them.” How did that go with rail, energy and water? Is that the plan? Was it the plan all along? Is that why the Government did not foresee this? The Opposition cannot be expected to foresee these things—[Interruption.] I hear coughing; I had better ask my last question. Is there any chance that we can simply respect workers by increasing capacity, decreasing threats against them and sorting out this sorry mess for everybody?

I start on a point of consensus by thanking the many staff who are working hard and saw a record output last month. It was 13% higher than the previous record, so we are talking about it beating that record not by one but by some distance. As I said, there are 500 extra staff and we are in the process of recruiting more; between January and March, 90% of applications were dealt with within six weeks; and support is there.

The redeployment that the hon. Lady mentioned took place at a time when passport demand was significantly down. It made sense to redeploy people away from a role where there was not the demand and on to things such as universal credit and the EU settlement scheme. To be clear, those staff have now fully returned to passport production, and on 1 April more than 4,000 staff were working on it. Yes, there are issues, particularly in relation to the unacceptable performance of the advice line, which is run by a private contractor, as I have already touched on.

We continue to put in place a range of measures. If people are to travel somewhere, we advise them to get their applications in now. We saw a strong level of applications yesterday. We continue to do the work we need to do and to expedite those cases in which people have compelling and compassionate reasons for travelling.

Like Members throughout the House, I have a number of constituents who have been waiting for passports for a considerable time, who have had to pay even more for premium services to guarantee their trip, or who are frightened that they are going to miss holidays. I welcome the work that the Minister is doing to speed up the process, and particularly some of the things he said in his statement about people who have been waiting for more than 10 weeks and those who have a particularly urgent need to travel being able to expedite their cases, but will he tell the House how people in such circumstances can access the expedited service?

That will be partly through contact with the Passport Office, which is why we are moving to deal with the unacceptable issues in relation to the advice line. Some people come through their Members of Parliament—people get in touch about compelling and compassionate reasons for travel for a range of reasons. I reassure people that, as I touched on, 90% of applications were done in six weeks. The vast majority of people still get their passport done well within the 10-week timeline, but there is provision to expedite applications.

As I say, the numbers of people whose applications reach 10 weeks and so need expedition have been fairly low so far. Colleagues will understand that most of the cases that go beyond 10 weeks are ones in which, for example, there is suspicion that a document that has been submitted is not genuine, or particular evidence has not been included, but that would be true at any other time of the year.

I keep going back to the fact that record output is now being achieved. Our strong message to people, if they are planning to travel, is to get their application in now.

I call the Chair of the Home Affairs Committee.

We know that the Home Office is under enormous pressure given the Ukraine visas, the Afghanistan scheme and the asylum claims backlog. It was pleasing to hear the Minister say that plans were put in place well in advance because everyone expected a surge in passport applications once people were able to travel. I have heard what the Minister has had to say. On reflection, why does he think he has been brought to the House today to answer an urgent question? MPs’ inboxes are full of casework in respect of passport delays. What has gone wrong with the plans that the Minister put in place to deal with the surge?

As we have touched on, we are seeing an unprecedented level of demand: we would normally process 7 million applications in an entire year and did 1 million last month alone. That is a record number. In January, we were seeing around 60,000 a week; by the middle of March we were dealing with more than 200,000 a week—that is output, not just applications. The service has rapidly expanded to meet the demand that has returned.

To be clear, we changed the service standard last year because we expected a surge and there would inevitably be a limit on how many passports could physically be produced in a week. That is why we advised people of the 10-week standard. As I said, though, in recent months 90% of people have still been getting their passport within six weeks and we retain the ability to expedite if people have particularly compelling reasons for travel.

I am grateful to the Minister for his response to the sharp increase in passport applications, but when he reviews passport application processes, will he make walk-in centres more widely available? Will he also properly resource the MP hotline so that we can intervene in individual cases if we feel it is necessary?

I thank my right hon. Friend for his comments. We have increased the capacity of the counter service, which is similarly seeing much-increased demand. We certainly accept the point that there need to be significant improvements in the performance of the advice line and the MPs’ line, and we are already engaging with Home Office teams about how we can get more resources in so that people can have their queries answered, particularly when Members of Parliament raise issues on behalf of those with compelling and compassionate reasons for travel and therefore need their application to be expedited.

I have a passport office in my constituency; may I say gently to the Minister that his rather transactional and at times nonchalant approach will not go down well with constituents throughout the country? I have had queries from all over the country because of this situation, and delays have been reported for months on end. Will the Minister confirm whether the backlog is reducing or increasing and how significant that might be? Will he consider compensating those who may have lost holidays outside the times allowed, or the people who have even lost jobs as a result of the problems at the Passport Office?