Employees Travelling Outside the UK: Expenses Rate

Ahead of this debate, using the total residual rates produced in 2013, and nation-specific consumer price index inflation figures from the World Bank Group, we have calculated today’s expected subsistence rates for European destinations. Amsterdam’s total residual rate in 2013 was set at €71; a year later it was raised to €72, where it remains today. According to World Bank Group data, prices in the Netherlands in the 12 years since have risen by an average of 2.6% a year. That compounds to a 36% increase over that period. Had the 2013 rates for Amsterdam increased in line with inflation, workers who had spent more than 24 hours in the city would now receive more than €96. The fact that those rates have been ignored for so long means that cabin crew and pilots—including constituents of mine and those in adjacent areas—are losing out on subsistence payments of more than €25.

The issue has a real and detrimental impact on the working lives of cabin crew. A constituent of mine working for an airline operating out of Gatwick airport was blunt about this, telling me that the fact that the rates are so far behind reality means that they have been forced to “miss meals” while abroad for work.

Another constituent stated that

“current scale rate allowances do not reflect the real costs we face on these trips”,

and reiterated that

“the allowance provided does not cover even the most basic meals.”

It is evident, therefore, that overseas scale rates must be raised. That is why I was delighted when, in his written statement, my hon. Friend the Exchequer Secretary to the Treasury committed to reviewing and uprating them last month. This has been a long time coming. While simply increasing the 2013 rates in line with inflation would be welcome, I hope the Treasury takes the opportunity to undertake a full review of how subsistence rates can be systematically improved.

Having secured this debate, I was contacted by Virgin Atlantic, which, among other things, raised concerns that there are some destinations where the current rate might not reflect the full cost of subsistence for an individual visiting or living in the city. For instance, it provided the example of Lagos where safety restrictions require pilots and cabin crew to remain in their hotels and rely on higher cost room service or onsite dining. It is its view—one that I share—that any review should give consideration to those concerns and ensure that safe accommodation is made affordable under new rates.

I am well aware that questions related to tax pose difficult decisions for Governments, particularly in times of global economic uncertainty such as these. But I would hope that we would all accept that people should not go without meals while undertaking travel essential to their work, particularly where those individuals might already be on a very low wage. I will closely follow the outcome of the Treasury’s review of overseas scale rates, and I hope that the various issues I have highlighted today are reflected in its outcome.

As my hon. Friend set out, the rates have remained more or less frozen since 2014. I was doing the maths earlier today in preparation for the debate, and I came up with a similar figure to him. If they had been uprated in line with inflation in the UK, they would have increased by 40% since 2014. Of course, inflation rates vary across the globe, but that gives us a sense of the size of the gap that has opened up over the last 12 years.

The Government have been listening to representations made by airlines, individuals and Members of Parliament, including my hon. Friend. As we announced just a few short weeks ago, we will review both the OSRs and the benchmark scale rates, which are the domestic equivalents that set out the scale rates for lunches and dinners that employees may have when they are in the UK on business.

We will also look not just at uprating the rates but at whether there is scope to simplify the OSRs. We want to engage in detail with businesses on such a proposal, and officials in HMRC have already begun that work. Rather than having hundreds of individual rates for individual countries that need to be updated in a painstaking and administratively costly way, and that are also difficult for businesses to administer, we may find that having buckets or bands works better for employers and employees. That is something we will want to look at as part of this review, so I would really welcome representations from my hon. Friend the Member for Crawley and the hon. Member for Horsham (John Milne) on what changes their constituents would like to see.

Let me be clear: we have not taken any decisions on where we would like to go, and our mind is not made up. We are convinced that we want to review the rates to make the system better, but we want to consider the issues carefully and gather evidence from those who are affected before a decision is made. Just last week, I met the CBI, which represents some of the large airlines, and it welcomed the announcement of a review. I look forward to receiving further representations from the private sector.

As my hon. Friend pointed out, it is important for the Government to strike the right balance between supporting businesses and maintaining fairness in the tax system, while also protecting the Exchequer to ensure that, in the round, we raise the necessary revenue to fund and put right our public services after the last 14 years, when too many were cut back. We also need to ensure that any administrative arrangements such as these remain straightforward and proportionate.

Of course, there is political change in the air, but I hope that this review will conclude in time for the Budget. We do not want to be in a place where, in years to come, we are still waiting for these changes. I hope that we can make swift progress in the coming months, so that my hon. Friend’s constituents, as well as employees of airlines across the country, can see some improvement.

I am grateful to my hon. Friend for securing this debate, and I am grateful to the hon. Member for Horsham for his intervention. I will take the strength of feeling in their representations back to the Department, for as long as I will be there.