Good afternoon, my Lords. I remind the Committee that, as usual, if there is a Division in the Chamber the Committee will adjourn for 10 minutes from the sound of the Division Bells—and it seems very likely that that will happen at least once.
Clause 4: Commissioner’s functions in relation to general service welfare
13: Clause 4, page 4, line 18, leave out from “proposal” to end of line 19 and insert “at least seven days before the Commissioner intends to exercise the power under subsection (1).”
Member's explanatory statement
This amendment provides that the Commissioner must give the Secretary of State a minimum of seven days’ notice before entering service premises.
My Lords, it is a pleasure to join you all this afternoon on day two of Committee on the Bill. I should explain that last Wednesday, consideration of an important non-defence Bill in the Chamber precluded me from attending Grand Committee, so it is a particular pleasure to be able to be here this afternoon.
In speaking to Amendment 13, in my name, I will speak to the other amendments in the group. At Second Reading, I raised the extent to which, with reference to access to premises, powers seem to have leached away from the Secretary of State and transferred excessively to the commissioner. I am absolutely satisfied that this is for no malign reason at all—it is just a consequence of drafting. I was encouraged by other contributions at Second Reading that I had support for my concerns.
The amendments in my name, Amendments 13, 14 and 15, simply attempt to restore control to the Secretary of State. I freely admit that I may not have found the perfect solution to this, but I thought it would be helpful to have a debate, so that the noble Lord the Minister can understand the spectrum of views.
Without amendment, under the Bill the commissioner can, in the United Kingdom, access MoD premises without the Secretary of State being aware. That is not acceptable, and it raises two issues. As a matter of principle, is that really the position we want to put the Secretary of State for Defence into? Just think of the wide range of premises within the MoD, some at the top levels of security protection. Much more practically, as the noble and gallant Lord, Lord Stirrup, pointed out at Second Reading, it is not only the location of the premises which matters but the activity taking place within them. As he observed, a base commander has overall responsibility for security, and I am afraid that entirely predictable is a clash of wills between the commissioner who seeks entry to a premises, and the base commander who says, “No, I am denying entry”. That is not sustainable.
My Lords, I share the concern, expressed by the noble Baroness, Lady Goldie, that lies behind the amendments, although these particular ones do not in fact capture, in my view, the solution to the problem.
The problem is that the nature of classified locations varies. There will be some sites to which the Armed Forces commissioner would not, presumably, be denied access entirely. However, many sites have large areas that will be, and should be, open to the commissioner, but within which there are particular discrete locations where classified activity is conducted, to which he or she should not be admitted.
The Minister of Defence and the Secretary of State may well draw up a list, as was intended, of classified locations. Although the list will be classified and therefore will not be in secondary legislation, as the Minister has pointed out, it will deny the commissioner access to those sites. But the problem with lists is that they are seldom comprehensive and seldom up to date. We are talking about a very large span of estate with a very large spread of activities. The idea that such a list can be kept up to the minute will involve, first, a huge bureaucratic effort and, secondly, will almost certainly be doomed to failure.
As the noble Baroness, Lady Goldie, pointed out, it is the responsibility of local commanders to ensure that national security is preserved and that classified information is not available to those who should not have access to it. Therefore, it seems to me that there is only one sensible answer to this conundrum: for the Bill to provide commanding officers with the power in the last resort to deny the commissioner access to specific locations on the grounds that they contain classified activities or classified material. The commanding officer should of course then be required to justify themselves through the chain of command to the Secretary of State. But if we do not provide them with that backstop authority, we are, frankly, hanging local commanders out to dry with the legislation as it now stands.
My Lords, I shall speak very briefly to this set of amendments, really to provide some balance, because I feel that we should hear both sides of the argument. The noble Baroness, Lady Goldie, in introducing these amendments, said that the commissioner should not be visiting without the Secretary of State being aware, and I entirely agree with that. Obviously, the Secretary of State is the person with political responsibility, who needs to know what is going on and whether the commissioner has identified a potential problem. However, not being aware is not the same as having seven days’ notice. There is a very large gap between those two things.
What we have just heard from the noble and gallant Lord about the commanding officer having the right to deny access is, I am aware, not directly in line with these amendments. However, on day one in Committee we talked about how the ombudsman, as structured, has not worked and has not had sufficient powers. We have to be careful to make sure that we are not putting a commissioner in the same position here. We have to be realistic: there may be a systemic issue, such as those we talked about on the previous day in Committee, and a concern about the treatment of female service people. We might hope that a commander would always want that issue to be exposed and understood, but we cannot guarantee that, and it is really important that we do not disempower the commissioner with changes to this Bill before they are even created and put in place.
My Lords, I welcome the noble Baroness, Lady Goldie, back to her place today; I know she was busy elsewhere in the House of Lords on our first day. It is welcome to see her here. Both she and the noble and gallant Lord, Lord Stirrup, asked about the opportunity to discuss the points that have been made, and we can of course meet between Committee and Report to do so. I can promise the meeting, but I cannot promise the outcome. To be frank, as noble Lords will know, that is how we in this House conduct business, improve legislation and achieve the objective that we all want: the commissioner being effective and having the appropriate powers to do the task they undertake.
As noble Lords know, I like to make some general remarks before making formal points; I hope that is helpful to the Committee. I understand the noble Baroness’s point about the balance between the powers of the Secretary of State and of the commissioner, and I will say something about that. We have tried very hard to balance those powers. I also hear the point made by the noble and gallant Lord, Lord Stirrup, about the importance of national security. There may be elements of a particular base that one would expect the commissioner to be precluded from visiting for national security reasons, even if it is not the whole base; there is also the role of the commanding officer to consider.
On the question of intention, if we take the example of a normal decision of the commissioner to visit a base, the noble Baroness and the noble and gallant Lord will see that there is a requirement in the Bill for the commissioner to notify the Secretary of State that they are visiting a particular base:
“If the Commissioner proposes to exercise the power under subsection (1), the Commissioner must give the Secretary of State notice of the proposal within such period before exercising the power as the Commissioner considers appropriate”.
The Minister said that, ordinarily, the commissioner will give notice to the Secretary of State. But equally—this comes back to the point made by the noble Baroness, Lady Bennett of Manor Castle—we know that, in order to be truly effective, in some circumstances the Armed Forces commissioner will need to give little or no notice. That is fine because that helps the effectiveness of the commissioner, but a commanding officer is then exposed to the possibility of the commissioner wanting access to a site to which he or she should not properly be allowed access, because of national security. So, in proposing that the commanding officer have a backstop ability to deny access, we are seeking to improve the power and authority of the commissioner, because that then reduces the need for undue notice on their behalf.
I understand that, and I will come to the “no notice” point in a moment. I was simply pointing out to the Committee that, as the Bill stands, new Section 340IB(3) states:
“If the Commissioner proposes to exercise the power under subsection (1), the Commissioner must give the Secretary of State notice”.
The expectation is that the Secretary of State would then tell the commanding officer; however, sites can be excluded on national security grounds because a list will have been drawn up. But new Section 340IB(4) states:
“Subsection (3) does not apply, so far as relating to service premises in the United Kingdom”—
this goes to the point the noble Baroness, Lady Bennett, made—
“if the Commissioner considers that giving notice would defeat the object of exercising the power”.
As I say, in all this there is a balance to be struck between notifying the Secretary of State; the Secretary of State notifying the commissioner; the ability, however, to have “no notice” visits; and alongside that protecting national security and indeed personal safety. The noble and gallant Lord made the important point that you might want to protect an entire base or facility, and perhaps everyone would be more open to understanding why that base is excluded. But he also pointed out that it may be a question of protecting just part of the base, and even a commanding officer might not know some of the things going on there. So he raises an issue which we will need to come back to between Committee and Report, because it is important and we need to consider it.
I hope that, in addressing the issues and pointing out the various pathways to a visit by the commissioner—or not—I have shown that we are trying to balance the various demands in order to make the commissioner’s visits effective, to maintain national security, and to give no notice where appropriate, while being fair to the bases being visited. I have tried to answer noble Lords’ specific questions, and I hope that those remarks are helpful.
My Lords, not for the first time, a debate of brevity has actually been one of substance. I am grateful to the noble and gallant Lord, Lord Stirrup, and the noble Baroness, Lady Bennett of Manor Castle, for their contributions; I am also grateful to the Minister for his customary willingness to engage.
What has emerged is a concern—I detect that there is some sympathy with it—that the Bill has not quite got the balance right. However, I think that it is possible to find a workable solution. As I listened to the noble and gallant Lord, Lord Stirrup, it occurred to me that, if we are all trying to be too clever—I simply tried to follow and work with the grain of how the Bill’s draftsmen approached these provisions—he may have a more elegant solution. The simplest thing may be to ask whether the Secretary of State really must be brought into this, because what matters is that national security is not compromised.
I very much welcome the Minister’s invitation to meet before Report and would like to avail myself of that opportunity. I would be very surprised if we cannot find some pragmatic way to improve the Bill. It may be that, despite the noble and gallant Lord’s reservations about it, the list could well be a starting point in terms of reassurance that there are certain places that the commissioner will not be getting into.
If we go back to the view of the noble and gallant Lord, Lord Stirrup, that we dislocate at our peril the commanding officer of a base who has overall responsibility in law for the security and safety of that base, that might be a worthwhile starting point, from which you then turn the process around. If the commissioner says, “I’m coming”, the commander of the base says, “Not tomorrow, but you can come on Thursday”, and the commissioner says, “No, I want to come tomorrow”, at that point perhaps the Secretary of State can be brought in. But it seems to me that the critical practical issues are: what is going on in a location at a particular time, and could national security be compromised?
16: Clause 4, page 5, line 12, at end insert—
“340IC Commissioner’s functions in relation to whistleblowing(1) The Commissioner may investigate any concern raised by a whistleblower of which the Commissioner becomes aware (whether because the whistleblower has contacted the Commissioner or for any other reason) but only if the whistleblower informs the Commissioner, before the beginning of the investigation, that he or she consents to an investigation taking place.(2) In deciding whether to investigate, the Commissioner must take into account the public interest.(3) The Commissioner must, when carrying out an investigation under this section, take all reasonable precautions to ensure the anonymity of the whistleblower.(4) For the purposes of this section, a person is a “whistleblower” if—(a) the person is, or was at any time, subject to service law,(b) the person raises a concern that is about another person subject to service law, and(c) the matter to which the concern relates is not about the conditions of service of persons subject to service law.”Member’s explanatory statement
This amendment creates a new whistleblowing duty for the Commissioner, to ensure service personnel can raise concerns with anonymity.
My Lords, I am very grateful to the right reverend Prelate the Bishop of Norwich for putting his name to my Amendment 16.
At Second Reading, I expressed my concern about the position of Jaysley Beck, who tragically took her own life in 2021. The coroner had recently published his findings, which made for grim reading. Since Jaysley’s death, many far-reaching changes and improvements have been made; I know that because the former Secretary of State Ben Wallace drove them through and, as a Minister, I supported him in every way I could. There is encouraging evidence that these changes are yielding results. For example, a number of instructors have been summarily dismissed for inappropriate sexual relationships with students, and I believe that there have been other dismissals of personnel from the Armed Forces for inappropriate behaviour.
What was always much more difficult to assess was whether women were fearful to make a complaint in the first place for fear of prejudicing their careers. All the procedures, processes and structures in the world do not work if a scared woman feels unable to make the complaint in the first place. That, sadly, was the case for Jaysley Beck. I am concerned that women in our Armed Forces still feel inhibited from raising unacceptable behaviour. That cannot be tolerated; we need to plug that gap. We have to find a way of giving them a safe space so that they or their friends can let someone know what is going on.
This proposal seems to dovetail perfectly with the creation of an Armed Forces commissioner and the ethos of that office. If whistleblowing cannot be accommodated within his independent office, I do not know where it can be. The amendment provides for the commissioner’s functions in the Bill to include investigating
“any concern raised by a whistleblower”.
I have tried to keep it as simple as possible. I am told that the virtue of whistleblowing is twofold. First, it provides that safe—and currently missing—space for someone to raise a concern. Secondly, it makes it more obvious more quickly if a problem is emerging in relation to a particular location or individual because, where there is a problem, concerns are likely to emerge in a cluster pattern.
20 of 143 shown
My amendments may be clumsy, but I have restored power to the Secretary of State, who must have notice of intended access and must then inform the commanding officer of the relevant premises of the commissioner’s intended visit. I have provided for seven days’ notice, unless evidence is in danger of being lost or there is continuing risk to personnel using the premises. But in that event the commissioner must still intimate in writing to the Secretary of State why he is not giving notice; then, at least the Secretary of State will have some idea of what is going on.
The important lens through which to look at this is defence and security and the rightful overall authority of the Secretary of State, and I feel that the Bill has not got that balance quite right.
I look forward to the debate, and particularly to the response from the noble Lord the Minister, who may very well want to take away what he hears today and reflect upon these contributions. I beg to move.
These amendments do not provide the solution that I see as necessary, but can the Minister undertake today to take away these very real and important concerns and consider how they might be addressed before we get to Report? I repeat what I have said earlier: I entirely understand that such conflicts are likely to be very rare. The commissioner is going to be engaged in looking at service accommodation and other general conditions of service, so most of the time they will not be seeking access to such sites. But it is entirely conceivable that he or she will need such access, particularly if they are considering thematic issues to do with working conditions—and just once is once too many when it comes to national security. I ask the Minister to reflect on this, and perhaps we can have some discussions outside Committee before we get to Report.
The noble Baroness’s amendment would require that that happen at least seven days before the commissioner intends to exercise the power. The expectation would be that the Secretary of State would then tell the commanding officer that such a visit was to take place.
However, as the noble and gallant Lord, Lord Stirrup, pointed out, under the Bill a confidential list will be drawn up saying where the Secretary of State believes it inappropriate for the commissioner to visit because of national security reasons. That will be shared with the commissioner, although it will remain confidential. But we will take up the point made by the noble and gallant Lord about how that will work with a base only a small part of which may be subject to national security concerns.
I will just read the formal points into the record, because I think that is helpful. On Amendments 13, 14 and 15 and the commissioner’s power of access to service premises, I thank again the noble Baroness for her characteristically thoughtful consideration of this issue, and indeed I thank the noble Baroness, Lady Bennett, and the noble and gallant Lord, Lord Stirrup.
As we have just seen, one of the challenges when drafting the Bill was ensuring that the correct balance was struck between the independence and power of the Armed Forces commissioner on one hand, and the power of the Secretary of State, notably to protect the interests of national security and the safety of individuals, on the other.
Although the commissioner has the power to enter service premises and prepare independent reports and recommendations, this is balanced with the Secretary of State’s ability to prevent the exercise of these powers in the interests of national security and personal safety, thus ensuring proper and responsible regard to delicate security issues surrounding defence premises. We believe that the Bill achieves this balance, and that to provide more prescriptive restrictions, such as the ones contained in the proposed amendments, may risk offsetting it.
We must also remember that much of the commissioner’s remit as set out in Clause 4 is solely focused on the general welfare of service persons and their families. The exercise of these powers can only be in pursuit of this issue. It is important that we keep that in mind when considering the role of the Secretary of State in restricting their powers.
In its current form, the Bill grants the commissioner discretion as to how much notice to give service premises ahead of the commissioner’s proposed visit. This could be within seven days, as the noble Baroness suggests, or indeed longer, and we anticipate that that will be the case for the vast majority of the time.
Creating a legal obligation on the Secretary of State to notify the commanding officer of each service premises that the commissioner has given notice of a proposed visit could risk creating a substantial administrative burden on the Secretary of State. It could also prove to be complex, given the multitude of service premises and personnel involved. This additional requirement could frustrate and delay the commissioner, making it harder for them to fulfil one of the most crucial elements of their role: to meet with our Armed Forces and their families in a timely way and to understand the realities of service life. However, we would expect the Secretary of State’s office to inform the relevant commanding officer when they are informed of an impending visit, as I mentioned to the noble and gallant Lord, Lord Stirrup.
Further, in its current form, the Bill deliberately provides that it is up to the judgment of the commissioner as to when giving notice would defeat the object of exercising their power of entry to service premises. Removing this and replacing it with two prescriptive circumstances when the commissioner would be able to conduct no-notice visits risks inadvertently precluding circumstances when no-notice visits would be appropriate. Furthermore, to place a legal obligation on the commissioner to inform the Secretary of State of all instances where and reasons for which they have exercised their discretion not to give notice of planned entry to a service premise would, again, add an administrative burden and could significantly infringe upon their independence.
However, I appreciate the noble Baroness’s concern that it would appear difficult for the Secretary of State to prevent the exercise of powers under subsection (1) of new Section 340IB, proposed by Clause 4(2) of the Bill, on national security grounds should the commissioner decide that a no-notice visit was appropriate. I assure the noble Baroness that we are working closely with partners in defence and across government to understand areas where the Secretary of State—and, where appropriate, the Foreign or Home Secretary—may wish pre-emptively to exercise the restriction power. For example, as the noble and gallant Lord, Lord Stirrup, said, access to certain parts of sites or the ability to take documents from certain terminals may be restricted. Given its sensitive nature, any such list will be a classified document; however, the sites in question and the commissioner would be aware of this in advance.
We will continue to engage with the relevant agencies during implementation. This will be accompanied by a communication and engagement campaign across defence to ensure that sites and personnel are aware of the commissioner and their remit. However, should the noble Baroness, Lady Goldie, and the noble and gallant Lord, Lord Stirrup, find it useful, I would welcome meetings with them to discuss this and other matters of national security in relation to the commissioner; that is an open invite to other noble Lords, should they also wish to attend.
I hope that this provides the necessary reassurance to the noble Baroness. On these grounds, I ask her to withdraw her amendment.
I am absolutely satisfied that there is an intelligent solution to be found. I would welcome the opportunity of a further discussion with the Minister, which I think colleagues who have contributed to the debate would find extremely helpful. In the circumstances, I beg leave to withdraw Amendment 13 in my name.
If we can plug this hole, using the creation of the new Armed Forces commissioner to such powerful effect, what a positive message that would be for the MoD. To have, under one umbrella, real action to support and help our Armed Forces women would be a striking, tangible piece of support. I feel very passionately about this: it is the missing piece of the jigsaw and I hope the Minister feels able to respond with some encouragement. I alert him that I am not giving up on this; I have got my teeth into it, and I will be back on Report. I beg to move.
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