Absent Voting (Elections in Scotland and Wales) Bill

I beg to move, That the Bill be now read a Second time.

Ensuring that electors can vote is fundamental to our democracy. Although most of us choose to vote in person, many people face barriers that prevent them from doing so. In October 2023, the online absent voting application services were launched, giving voters the option to apply online for their postal or proxy vote for the first time. The services allowed people the choice to apply online or to use the existing option to apply through a traditional paper application, should they wish. The services are currently available for electors in Great Britain for United Kingdom Parliament elections and for police and crime commissioner elections in England and Wales. In England, voters can also use the services to apply for a postal or proxy vote in all local elections.

The value of the new online absent voting application services was made very clear in the 2024 general election, not long after their launch. Data published by the Government show that over 1.5 million people in Great Britain made an application to vote by post or by proxy vote in the run-up to the general election last year. Between 22 May—the day the election was called—and the deadline for absent vote applications, 84% of postal vote applications and 93% of proxy vote applications were made using the online service. It is clear that electors found it effective, with over 90% of those using it during that period recording that they were satisfied with the service.

For voters in Scotland and Wales, the option to use the digital route for absent voting arrangements is limited. An elector in Scotland or Wales who wants a postal or proxy vote for a devolved Parliament or local election is still required to fill out a paper application form and physically send it in to be processed. The Bill would end the inconsistency and give voters in Scotland and Wales an equal choice in how they apply for an absent vote for use in the Scottish Parliament, Senedd Cymru and local elections.

My hon. Friend is making a fantastic speech. Does she agree that—

Order. Please be seated, both of you. Ms Gilbert, when you take an intervention, which is your choice, you must sit down.

Does my hon. Friend agree that the Bill is vital to ensuring that everyone in Scotland, Wales and across the UK has every opportunity to vote in elections, and that we must continue to do all we can through schools and other means of encouragement to make sure that people fully understand the democratic process and that it is accessible at all times and in all ways?

Yes, I do agree. The Gould review and report made it clear that making voting accessible to everyone, particularly young and disabled people, is critical to encouraging as many people as possible to vote.

The Scottish Parliament and Senedd Cymru are both holding their parliamentary elections in May 2026, and it would be a great benefit to voters and electoral administrators alike if access to the online services were to be provided in time for those polls. This is not about forcing electors down a specific route to apply; all electors would continue to be able to make an absent vote application on paper if they wished. All the Bill would do is give them an additional option to apply online.

One consideration that I must emphasise is the importance of devolution. It is absolutely right that responsibility for local elections and elections to the Scottish Parliament and Senedd Cymru is devolved to those bodies. The Bill was carefully drafted to respect that, and the requirements for legislative consent in respect of relevant parts of the Bill will duly be followed. The Bill would give the Welsh and Scottish Governments powers to enable applications for postal and proxy votes for devolved elections to be made digitally through the new online services.

There are two further aspects to the Bill. First, regulations made under the Bill would require electors applying for an absent vote for devolved elections in Scotland and Wales to provide their national insurance number as part of their application. To be clear, that identity checking requirement is not the same as voter identification at polling stations, where photographic identification must be produced. Instead, it is an up-front check at the point the postal or proxy vote application is made, and simply requires the applicant to provide their national insurance number. The same requirement applies to absent voting applications for reserved elections and has been in place for applications to register to vote for devolved and reserved elections since 2014.

I thank my hon. Friend the Member for Edinburgh North and Leith (Tracy Gilbert) for bringing forward this important piece of Member’s legislation. Having taken a Members’ Bill through the Scottish Parliament a number of years ago, I know how daunting and time-consuming the process is, so I am very grateful to all colleagues who have tabled Bills, allowing us to debate so many important subjects.

With turnout at elections dropping across the country, it is important that we as legislators do everything we can to encourage and facilitate voters. We all have a role to play, whether that is speaking to young people in our constituencies about the importance of their vote and their democratic rights being respected, or bringing forward legislation that makes the process easier for all. We have to take those responsibilities seriously—in fact, to grasp them with both hands.

Postal and proxy votes are a vital component of our elections, as they make voting possible for voters who are perhaps ill or on holiday, or whose working hours make it difficult to get to a polling station. As we have heard, since October 2023, the online absent voter application service has been available to voters who wish to vote by post and wish to apply online. The option to apply using a paper form is, of course, still available to anyone who wishes to use it.

I also thank my hon. Friend the Member for Edinburgh North and Leith (Tracy Gilbert) for bringing this Bill before the House. Does my hon. Friend the Member for Glasgow West (Patricia Ferguson) agree that the online service provides a vital resource for people with accessibility requirements—for those who are perhaps blind or partially sighted?

I absolutely agree with my hon. Friend. That is something I am particularly aware of in my constituency, which—as I will talk more about later on—has an ageing demographic. The online service is vital.

The option to apply by post is available for UK parliamentary elections and for police and fire commissioner elections in England and Wales. Voters in England can also use the service to apply for postal or proxy votes in local elections, but voters in Scotland and Wales currently have more limited options, as a paper form is still required for absent voting applications for a devolved Parliament or local election. The Bill will remove that restriction for voters in Scotland and Wales, and will also make the conduct of elections possibly cheaper and certainly more manageable for electoral administrators.

In Scotland, we use three different voting systems, which in and of itself can be complicating for voters. We ask them to vote by first past the post for elections to this place; we ask them to vote using the additional member system for elections to the Scottish Parliament; and we ask them to vote by single transferable vote for local authority elections. In spite of the fact that some of those methods have been in place since 1999, I have encountered voters over the piece who still find that confusing, so anything we can do to take away any complexity or complication from the process of voting must be very welcome.

The Bill is also respectful of the devolution settlement —something that is very important to me as a former Minister for Parliament in the Scottish Government. This Bill seeks to give the power to enact those parts of the system that are devolved to the Scottish and Welsh Governments, but importantly, it also allows enough time for the process to be introduced in time for the next round of Scottish and Welsh parliamentary elections in 2026.

I give way.

Does my hon. Friend share my concern that many young voters—especially first-time voters—at the most recent election in 2024 will believe that they have already signed up for a postal or proxy vote, and that this Bill will be the first step in allowing people to permanently register for all elections in Scotland and Wales online?

I thank my hon. Friend for that intervention—I was rather spoilt for choice. I absolutely agree: young people will think that. Young people are particularly used to signing up online and think that once they have done something online, it is probably there in perpetuity. In most cases, they are correct; in this, they are not. The Bill will help to resolve that issue.

I mentioned that we are going to have Scottish Parliament and Welsh parliamentary elections in 2026, but in Scotland, those elections will be quickly followed by local authority elections in 2027, so it is very important that the Bill is enacted in time for those elections to use this new system. This is a crucial step towards ensuring a consistent and straightforward voting process for people in Scotland and Wales.

I thank my hon. Friend for giving way—and other Members for not asking her to give way at the same time. During the most recent general election campaign, an awful lot of time was spent explaining to voters exactly which elections they were signed up for, which ones they had postal votes for, where they had to sign up again, whether that could be done online, which confirmation they had to wait for and various other things. That caused extra complexity for returning officers and deputy returning officers in Fife, where there were many conversations, wasting a lot of time for candidates of all parties, to ensure that we all understood the process. Does she agree that this will make the process much simpler for everyone?

I agree that this will make it simpler. I think back to a number of conversations I heard or had on the doorstep on the issue. I thought I had begun to get my head around the situation, but I then heard colleagues who were knocking doors with me trying to explain it to citizens on the doorstep, and it became clear to me that perhaps I had not explained it properly to them. We all have a role to play, and anything we can do to make this process more obvious, more accessible and simpler will be very helpful.

I know from last year’s general election, Deputy Presiding Officer—sorry, Madam Deputy Speaker; old habits die hard—how important postal and proxy votes are to voters in my communities of Glasgow West, which had the largest number of registered postal voters in the city of Glasgow. As I said earlier, that perhaps reflects the ageing demographic in parts of my constituency. Voters should never be hindered in casting their vote by an overly complicated system, and this Bill is a major step forward in reducing that complexity. It is vital that every eligible voter has easy access to the democratic process, and this Bill will help to achieve that.

I was first elected in 1999 to another Parliament, and over the years I have worked with many returning officers and seen for myself the work that they and their staff do, year in, year out. Even when there are not elections on, they are preparing, and ensuring that electoral registers are up to date and the processes for postal and proxy votes are in place. I thank all the returning officers I have worked with over the years and their staff for everything they do to make the process as efficient as possible. Hopefully, today, with the help of my hon. Friend the Member for Edinburgh North and Leith and her Bill, we will help them to make that process even better.